Generator Rental Management Made Reliable and Smart
In the generator rental business, uptime is non-negotiable.
Our asset management solution helps you manage rentals from diesel and gas generators to mobile towable units. PREXA365 is built for operational precision, real-time tracking, and seamless service scheduling.
Tailored for Generator Rental Operations
Temporary power is critical across construction sites, disaster zones, events, and industrial facilities.
PREXA365 is built on Microsoft Dynamics 365 and supports:
High-volume rentals
Diverse equipment types
Urgent response times
Asset condition monitoring
Accurate billing cycles
What PREXA365 Delivers for Generator Rentals
Unified Booking, Fast Turnaround
Create, manage, and track reservations in minutes. Assign multiple generator units under a single rental contract. Reduce manual steps, prevent double-bookings.
Preventive Maintenance by Runtime or Date
Schedule generator servicing based on hours used or calendar intervals. Log inspections, service history, and compliance records. Auto-trigger alerts for upcoming or overdue tasks.
No delays. No missed maintenance.
Accurate Meter-Based Billing
Input runtime or usage meter readings at the time of return. PREXA365 auto-generates final invoices based on actual usage, not estimates.
Supports daily, weekly, or project-based pricing.
Customer-Specific Pricing
Government, emergency response, or event management - each client can have its own price list. Configure by kilowatt size, rental term, or bundled services like delivery and refueling.
Real-Time Reporting on Generator Utilization
Leverage ARA-based KPIs:
- • Time Utilization
- • Financial Utilization
- • Rental Revenue per Day
- • Maintenance-to-Income Ratio
- • Washout % (Total Income vs Total Costs)
Understand which units drive returns - and which don't.
Built on Microsoft. Integrated With Everything You Need.
PREXA365 is powered by Microsoft Dynamics 365.
Get seamless integration with:
- Outlook (email communication)
- Excel (data exports & reports)
- QuickBooks or Sage (accounting)
- IoT or GPS (live generator tracking)
- DocuSign (digital agreements)
Access from any browser or device - no special hardware needed.
Powerful Reporting for Fleet Performance
Connect with Microsoft Power BI to visualize:
- Fleet downtime
- Generator age distribution
- Return-on-asset charts
- Top performing equipment
- Revenue forecasts
Make decisions based on real-time data. Not guesswork.
Simple Setup. Complete Support.
We will handle the full implementation for you.
You get a pre-filled sheet for asset data. We take care of the system setup, data import, and go-live process.
You're ready to manage rentals without a tech team.
Why Generator Rental Companies Choose Us
Our specialized platform is designed to address the unique challenges of generator rental businesses.
Generator-Specific Workflows
Purpose-built for generator rental operations with specialized features for power equipment management and tracking.
Live Status Visibility
Real-time tracking of every generator in your fleet with instant status updates and location monitoring.
Service Logs & Templates
Comprehensive maintenance records with customizable inspection templates for consistent service quality.
Smart Meter-Based Billing
Accurate invoicing based on actual runtime metrics, eliminating billing disputes and maximizing revenue.
Client-Specific Pricing
Flexible price lists tailored to each customer segment, with options for bundled services and volume discounts.
Microsoft Integration
Seamless connectivity with Microsoft ecosystem for familiar workflows and powerful data management capabilities.
We Are Trusted by Industry Pros Like You
PREXA365 supports businesses renting generators to:
Just to name a few!
Industry Compliant Reporting
Our reporting system follows the most important KPIs according to the highest standards, giving you industry-recognized metrics to measure performance.
Time Utilization
Track how often each generator is rented vs. sitting idle
Financial Utilization
Measure revenue generated against asset value
Maintenance-to-Income Ratio
Identify units with excessive maintenance costs
Built on Microsoft. Integrated With Everything You Need.
PREXA365 is powered by Microsoft Dynamics 365, giving you enterprise-grade reliability with user-friendly operation.
Seamless Integration Ecosystem
Get seamless integration with the tools you already use:
Outlook
Email communication
Excel
Data exports & reports
QuickBooks/Sage
Accounting integration
IoT/GPS
Live generator tracking
DocuSign
Digital agreements
Cross-Platform
Access from any device
Enterprise-Grade Security
Benefit from Microsoft's world-class security infrastructure with role-based access controls, data encryption, and compliance certifications.
Unified Platform for All Generator Types
Whether you rent diesel, gas, or mobile towable generators, PREXA365 handles your entire fleet with consistent workflows and reporting.
Diesel Generators
Track fuel consumption, runtime hours, and maintenance schedules
Gas Generators
Monitor gas supply, efficiency metrics, and service intervals
Towable Units
Manage transportation logistics, site placement, and towing equipment
Specialty Power Equipment
Custom fields for unique equipment specifications and requirements
Data Security & Compliance
Microsoft's enterprise-grade security protects your sensitive business data and customer information with role-based access controls.
Automatic Updates
Stay current with the latest features and security patches through cloud-based delivery, with no IT maintenance required.
Cloud Accessibility
Access your rental management system from anywhere, on any device, with consistent performance and real-time data.
Customizable to Your Business Needs
PREXA365 adapts to your specific generator rental business model with flexible configuration options:
- Custom fields for generator specifications
- Tailored workflows for your rental processes
- Branded documents and customer communications
- Industry-specific reporting templates
- Scalable from small fleets to enterprise operations
Powerful Reporting for Fleet Performance
Connect with Microsoft Power BI to visualize your generator fleet performance with actionable insights.
Data-Driven Decision Making
Transform raw data into strategic insights with comprehensive dashboards and reports that help you optimize your generator rental business.
Fleet Downtime Analysis
Identify patterns in generator downtime to improve maintenance scheduling and reduce revenue loss.
Generator Age Distribution
Visualize your fleet's age profile to plan equipment replacements and capital expenditures.
Return-on-Asset Charts
Track the financial performance of each generator to identify your most profitable units.
Top Performing Equipment
Identify which generator models and sizes deliver the best reliability and customer satisfaction.
Revenue Forecasts
Project future rental income based on historical data, seasonal trends, and confirmed bookings.
Make decisions based on real-time data. Not guesswork.
Customizable Dashboard Experience
Create personalized views for different roles in your organization:
Executive Dashboard
High-level KPIs and financial performance metrics
Operations Dashboard
Fleet status, maintenance schedules, and utilization rates
Sales Dashboard
Booking trends, customer insights, and revenue forecasts
Maintenance Dashboard
Service history, upcoming maintenance, and parts inventory
Export & Share
Export reports in multiple formats (PDF, Excel, CSV) or schedule automated report delivery to stakeholders.
Alerts & Notifications
Set up custom alerts for critical KPIs, maintenance thresholds, or unusual activity patterns in your fleet.
Trend Analysis
Identify seasonal patterns, market trends, and long-term performance metrics to guide strategic planning.
Simple Setup. Complete Support.
We handle the full implementation process so you can focus on running your generator rental business.
Hassle-Free Implementation
We will handle the full implementation for you. You get a pre-filled sheet for asset data. We take care of the system setup, data import, and go-live process.
You're ready to manage rentals without a tech team.
Initial Consultation
We learn about your specific generator rental workflows and requirements.
System Configuration
We customize PREXA365 to match your business processes and terminology.
Data Migration
We import your generator fleet data, customer information, and historical records.
Training & Go-Live
We train your team and provide ongoing support as you transition to the new system.
Quick Implementation
Get up and running in as little as 2-4 weeks, depending on your data volume and customization needs.
Data Security
Your generator fleet and customer data is securely migrated with encryption and validation at every step.
Minimal Disruption
Our parallel implementation approach ensures your current operations continue smoothly during transition.
Ready to simplify your generator rental operations?
Join hundreds of generator rental companies who trust PREXA365 to streamline their business.
Average ROI
6 months
Efficiency Increase
Up to 35%
Customer Satisfaction
98%